FAQ Categories  /  Questions about the editor
Use our hints and tips to create and customize your layouts and templates.
Professional Editor
You are an admin or graphic designer and need help creating a layout?
User Editor
You are a user and would like to adjust a print template?
1.
Using existing layouts as PDF files
If you already have an existing layout which you would like to use now and edit later, you can upload it as a background in a PDF file. Please note that your PDF file should be saved as PDF/X4, in the correct size and have the correct amount of bleed for your print. If your document contains text, make sure it's embedded in the document.

This kind of unalterable background would be ideal for a flyer, for example. For a flyer, you may want to change the address on the document to that of another branch of your business. You can do this by writing the address in an editable textbox in the background and giving sign-off (object features) to users who should be able to edit the text.

Our tip: Upload the finished design including textboxes, then, using the editor, place textboxes over the original textboxes and give others the sign-off to edit the document. Then swap the background into a document without text boxes. Your editable layout is ready.

2.
Images
Everything you add to the Graphic Folder using 'drag and drop' is only visible to you at first. You have the possibility to organise the folder structure how you see fit. For example, you could create a folder for logos and another for product-specific backgrounds.

If you want to make the images in a folder available to other users , place the tick mark in the check box on the folder. Please also remember to place the tick mark in theSigned-off Images folder to make this available to all other users.

Our tip: the folder structure can be used to make specific images available to others.


3.
Types of data and image placing
JPG and PNG files are the best fit for your graphics. Ideally, these will also have a transparent background. There's a small help box in the graphic editor which uses a traffic light system to show you if the image is of good quality or not. If yellow or red is showing, this means you should give the image a higher resolution and upload it again to SAXOPRINT.cloud.

When placing an image, please make sure that it is at least placed up to the dotted line beyond the actual printed document. This is the bleed area and it makes sure that your print won't have any white lines from cutting.

Our tip: to assure exact image placement, enter the x and y coordinates of your image in the advanced mode.
4.
Available fonts
When creating a new layout, you have a range of preconfigured fonts available to use.

You canmanage the available fonts by activating certain fonts and setting one as the standard. Only these select fonts will be available for use when a document is being created. Place the star next to the font you would like to activate so only these can be used in a new text box. You can also upload your own fonts to SAXOPRINT.cloud; either a TrueTypeFont.ttf or OpenTypeFont.otf. Please make sure you have legal permission to use these fonts on the internet. Feel free to contact us if you think we're missing a font.

Our tip: for most licensed fonts you can find a very similar Google Font. Just compare Arial with Arimo to see what we mean.

You can find a small list of common fonts and their Google Font equivalent here:

Google-Font Word
Arimo Arial
Nunito Avenir
Lato, Asap Calibri
Muli Century Gothic
Ruge Boogie Curlz MT Queen King
Source Sans Pro Franklin Gothic Book
Nunito Futura
Open Sans, Lato Helvetica
Ramabhadra, Actor Tahoma
Montserrat, Arimo Verdana



5.
Decide authorisation for Co-workers
In addition, you can decide what authorisation level co-workers can have for editing layouts. If your co-workers shouldn't be able to edit the design, text or images independently, selectNo for all the options below. You will change the way the Editor looks for your co-workers with these settings; the tiles on the left-hand side of the Editor will no longer be visible.

Please note: If you want to make images available to co-workers, remember you will have to place the tick in the checkbox in the folder on the image tile.


6.
Object properties: Assign authorisation in layout
You can make sure that other platform users maintain the corporate design when creating documents by assigning different user rights. You can change the settings so that the images on a document cannot be edited or so that text can only placed in the predetermined formatting. It's completely up to you.

Placeholders can be used for both text and images. As a graphic designer, you will be be able place a 'Logo placeholder', for example. If a co-worker does not replace the placeholder with his or her own logo, the area will stay blank when printed.


7.
Guidance lines
Use the guidance lines to see which side/page you are on, where the bleed area is located on your document and where fold lines (if any) are located. You can also set guidance lines for the placement of elements and adjust the grid size individually for each document.

Our tip: to assure exact placement, enter the x and y coordinates of your image in the advanced mode.


8.
Advanced pro Editor mode
The advanced mode is very similar to the basic pro Editor. Essentially, the one difference is in the modified toolbar. For example, in the advanced mode, you can't edit text box properties directly in the text box; there's a bar at the top of the page for editing. Using this bar, you can give boxes and images exact measurements in height and width (h- and w-) and an exact placement (x- and y-) on the document.

You also work with different guides in advanced mode. You can either use the existing guides such as the guidance lines (which you can find under the help section) or add new guides und place the layers on top of each other.

In the advanced mode, you can activate platform fonts, so that only the selected fonts can be used for all layout design in your platform. Specific document fonts, in comparison, are only relevant to the one specific layout you are currently working on. This makes a limited amount of fonts available for co-workers editing a print document.

The authorisation managment area in the advanced mode is a fusion of the authorisation management and object property sections in the regular editor. What makes this special are the specific boxes. The field name is for documentation purposes only. The field ID allows you to automatically fill multiple fields. If a text field occurs, for example, several times, the user only has to change it at one point. All other fields will be updated accordingly.


1.
Adjusting a template in the editor
You can find a range of functions and tools for editing a template in the Editor. By clicking on a component (e.g. a text box) you can find out if you are able to edit it or not. If you have any questions about why you are not able to edit a component, please get in touch with the Shop admin. Either the admin or graphic designer can sign the component off for your usage.

If you are satisfied with all your changes, click next. You will find the finished print document in the My Print Documents section, where you can order your documents instantly.


2.
Adding your own text boxes
The admin can also decide which tools you are able to use here. So, you may have access to all functions and tools. If this is the case, you will see tiles on the left-hand side of the page where you can edit the design and the texts; and where you can place your own images.

If you can't see any tiles on the left of the page but you would like to add components (e.g. your own images) please get in touch with the platform contact.

When creating newtext boxes in the Editor, you may want to add titles and subheadings in different font sizes. You can do this by adding a 'running text' text box in the advanced mode; writing a text with different font sizes is only possible in the advanced mode. You can define the font type, size, colour and structure using the context menu.

Our tip: copy your finished text box, so you don't have to configure the font again.


3.
Add your own images
The admin can also decide which tools you are able to use here. So, you may have access to all functions and tools. If this is the case, you will see tiles on the left-hand side of the page where you can edit the design and the texts; and where you can use your own images.

If you can't see any tiles on the left of the page, but you would like to add a component (e.g. your own images), please get in touch with the platform contact.

Simply add images as JPG, PNG or PDF files with the Drag & Drop function in the Editor. When placing an image on the document, use the smileys as a guide to see if the picture has the correct resolution and therefore will print well. You can use the context menu to move the image between the different layers.

PDF files will be converted to pictures in the co-worker mode. This means that, in comparison to the Pro-mode, PDF files will not automatically be set as backgrounds, rather they will be set as pictures which you can change the size of.

Please make sure that the picture is at least placed up to the dotted line beyond the actual print document in order to avoid any white lines from cutting.

Our tip: placeholder images can be easily exchanged using the Drag & Drop function.


4.
Using help guides
You can check the side/page number, fold lines and cut lines with the help guides. To check that the alignment is correct, you might want to switch on the grid, which you can adjust the size of to fit with the document you are working on.

For more help, you could take a look at our guided tour in the Editor or feel free to give us a call.